Making it Happen
Our ServicesThoughtFIRE relies on a team of spunky and fresh individuals with the ability to turn concept into event heaven!
Strategic planning
Concept & Design
- Design of logo and theme
- Design of announcement, invitations, posters, Attendance & CPD certificates
- Design, print and production of invitations, programmes and nametags
- Planning and devising of Marketing and Promotional Strategies
Growing Your Audience
Database Management
- Distribution of Invitations
- RSVPs and Confirmations
- Maintaining and Updating of Databases
From A to Z
Venue Management
- Sourcing of Venue
- Accommodation Bookings
- Coordination & Management of Exhibition Requirements
- Catering Requirements
- Décor Requirements
- Equipment Requirements
- Audio-Visual Requirements
- Video and Photography
- Parking Requirements
- Security Arrangements
- Protocol Arrangements
- Translation Facilities
- Provision of Administration Office for Conference Members
Managing Your Media
Public Relations
- Media Relations and Publicity
- Media Releases
- Press Conferences
- Editing and Writing
- Employee Communications
- Customer Communications
- Crisis/Issues Management
All The Goodies
Conference Packs
- Sourcing of all conference material:
- Nametags
- Conference Bags
- Workshop Material
- Corporate clothing, Caps, Souvenirs, Speakers Gifts, Stationery
Travel with Peace of Mind
Transport Coordination
- Flight Bookings
- Confirmations of flights
- Airport Transfers
- Travel desk at Airports
- Pre and Post Congress Tours
- Accompanying Persons Tours
- Shuttle Service for Delegates Conferencing
Capture and Register Everyone
Registration
- Signing in of Delegates
- Handing out of Conference Packs
- Manning of Help Desk during Registration
- Provision of Staff for Duration of Registration
- Distribution of Attendance & CPD Certificates
Whatever You Need
Additional Requirements
- Sourcing and Liaising of:
- Guest Speakers
- VIP Protocol and Security
- Applications for Mayoral Receptions
- Sponsorship
- Promotions
- Design, Maintenance and Hosting of Web Sites
- Coordination of Committee Meetings and Provision of Minutes
Expenditure Control
Budgeting
- Collection of Registration Fees
- Providing of Proposed Budget
- Reports and Reconciling of Accounts and Event Logistics
Go digital
Virtual Events
- Virtual platform
- Produce unique and custom-built events for our clients
- AV & Technical to support
- Studio set-up if required
- Back end support
- Live and pre-recorded content
- Editing and Footage Creation
- Speaker Management and Briefing
- Branding – Look and Feel
- Digital Marketing and database management
- Creative Support for Digital Marketing and Virtual Platform
Get In Touch
Tel : +27 31 569 5988
pravina@thoughtfire.co.za